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Article 3 - Association Rights

A. 1. Duly designated staff representatives of the Association shall be permitted on University premises at reasonable hours for the purpose of conducting official Association business. The Association agrees to a reasonable exercise of this privilege which will not interfere with or interrupt the normal operations of the University.

2. The Association shall be allowed reasonable use of the intra-campus mail system. The Association shall pay only the amount required of campus organizations for this privilege.

3. The University shall allow at no cost to the Association the listing of a campus or other designated phone number for the Association in each campus directory.

4. The Association shall have access for purposes of Association business to campus meeting rooms through the normal reservation process at each campus. The Association shall pay only the amount required of other campus organizations for this privilege.

5. The Association shall have access to the use of available campus office equipment at reasonable times.

6. Unless otherwise stated in this Article, the Association shall pay the cost of all materials, supplies and any other normal charge incident to the use of equipment or facilities.

B. 1. Within the first seven (7) days of February, April, June, August, October and December of each year and at no cost to the Association, the University shall supply the Association with a listing and a data file to include the name, home address, campus address, salary, title, department, current appointment date, funding source (i.e. whether soft money or not), job status (i.e. part-time or full-time), percentage of full time, months per year, title date, highest degree, appointment type, sex, unique identification number, level of health coverage, date of birth and, if available upon request, category, entry method, previous title, and last fiscal year salary base, of every unit member and employee who, upon completion of his/her six (6) months exclusionary period, will be a unit member. This list and data file shall be ordered by campus and by department.

2. The University shall supply the Association president or that person's designee with all public agendas, minutes and reports of the Board of Trustees.

C. 1. a. Nine (9) negotiating team members designated by the Association shall be permitted to participate in collective bargaining negotiations with the University during the normal working hours of the University upon notification by the Association that negotiations are requested. The Association shall be entitled to purchase one (1) day for each member of the bargaining team, not to exceed nine (9) days, for negotiations preparation. The costs associated with these days shall be charged against the funds available to implement this Agreement.

b. The designated negotiating team members shall inform their supervisors prior to leaving the work site to participate in negotiations.

c. The Association acknowledges that negotiating team members fulfill their assigned responsibilities.

d. The Association shall inform the University of the names of the nine (9) designated negotiating team members as far in advance of negotiations as is practicable.

2. a. The Association may designate one grievance chairperson for each campus except the UM and USM
shall each be entitled to two grievance chairpersons.

b. The grievance chairpersons shall have the right to investigate grievances, consult with the grievant and prepare for and attend grievance hearings or meetings during the normal working hours of the University.

c. The grievance chairperson shall inform his/her supervisor prior to leaving the work site.

d. The Association commits itself to a reasonable use of this privilege and understands that a grievance chairperson must fulfill his/her assigned responsibilities.

3. Designated Association leaders shall be granted up to a combined total of thirteen (13) days for each year of this Agreement to attend conferences and/or training sessions sponsored by the Association, and for preparation time for negotiations. Up to ten (10) unused days may be carried forward from one year to the next, within the period of this Agreement. Written notice of such sessions shall be provided at least seven (7) days prior to the event to the appropriate supervisor. At the same time the unit member shall also send a copy to the office of the Associate Vice Chancellor for Human Resources.

4. The Association shall provide the University with a list of all unit members who are to be grievance chairpersons. Any changes shall be promptly reported.

5. Upon notice to the appropriate supervisor, the Association president, vice president and / or the chief negotiator shall be granted release time to perform Association business during the normal working hours of the University on up to a combined total of twenty (20) days per fiscal year. The number of days available for this purpose shall be prorated in the fiscal year in which this Agreement is executed.

D. The Association may request a lockable office for Association use pursuant to existing campus procedures at the University of Maine and the University of Southern Maine. An office shall be provided to the Association if available.